Notion review: Your guide to the services

Our Verdict

Our Verdict

Initially designed as a note-taking application, Notion has grown into a versatile project management solution suitable for solopreneurs and small teams alike. It excels in consolidating project data, swiftly constructing workflows, and facilitating easy information sharing. Notion's robust capabilities extend to creating wikis, product manuals, and even websites, showcasing its broad utility beyond traditional note-taking.

Pros

• Powerful collaboration
• Flexible organization
• Cross-platform support

Cons

• Learning curve
• Offline access

4.7

Our ratings take into account a product's cost, features, ease of use, customer service and other category-specific attributes. All ratings are determined solely by our editorial team.

Free plan available

Yes

Flexible workspace

Yes

Collaboration and integration

Notion supports real-time collaboration

Notion has been recognized as one of the top project management tools, especially recommended for content creators, whether they work solo or in small teams. It offers a perpetual free plan that includes ample features to start with. In Notion, content is organized into interconnected or nested pages. Upon signing up, the Welcome screen provides comprehensive tips and instructional videos to assist users in creating their first pages and to-do lists, among other essentials. On the left side of the interface, all pages are listed for easy navigation, allowing users to add new pages directly. Each page can be customized with a personalized header image, icon, and descriptive comments. Users can add various content blocks anywhere on the page, including to-do lists, sub-pages, videos, and Google Maps. They have the option to use hotkeys for faster navigation or type "/" to access the block menu quickly.

Notion pricing 

Notion offers four pricing tiers for its users:

• Free: This is the forever free plan for individuals. 
  
• Plus: Individuals who want to use Notion beyond the basics can sign up at the cost of $8 per month, billed annually. If you want to bill monthly, that would be $10. 
• Business: If you have a small team for which you want one collaborative workspace, you can sign up for Notion Team at the cost of $15 per user per month, billed annually. If you want to bill monthly, it will set you back by $18 per user per month. 
• Enterprise: If you want to use Notion for your company, Notion Enterprise is the right plan, but to understand its pricing, you need to contact its sales team. 

All plans include: 

• Unlimited pages and blocks 
• Real-time collaboration 
• Link sharing with comments and editing 
• 50-plus starter templates 
• Databases with rich property types 
• Capability to build wikis 
• Table, list, calendar, Kanban board, gallery and timelines use 
• Synced databases with Jira and GitHub 
• Access to Notion API

Features

Notion offers flexible page organization where each block can be freely moved by drag-and-drop to rearrange the page structure without any limitations. This allows users to customize their pages extensively.

To manage large amounts of information effectively, Notion provides collapsing arrows that hide content, reducing clutter on the page until the user chooses to expand specific sections for detailed viewing.

Notion's tables are robust tools for project management, enabling users to include columns like task details, due dates, status, and priorities. These columns can be filtered to display only relevant information at any given time, enhancing focus and clarity.

For project planning, Notion offers various views such as timeline, board, and calendar. Users can plan projects using a board view for initial organization and then add a timeline view to visualize task relationships directly on the page.

Is Notion suitable for your needs? 

If you operate within the creator economy or engage in marketing with a small team requiring collaborative tools, Notion offers an ideal solution. It consolidates various forms of information—text, visuals, files, and databases—into a unified platform. This content can be interconnected, tagged, and categorized for effortless retrieval. For freelancers or small businesses, Notion Personal or Personal Pro is well-suited for consolidating and managing all project-related needs efficiently.

Additional advantages of Notion 

 Notion offers the capability to publish any page on the web using the "Share to web" feature. This functionality allows users to create straightforward websites or wiki pages that contain organizational or product-related information. Notably, enabling edit and comment permissions allows collaborative work among Notion users directly on these pages. Furthermore, this feature enhances flexibility in sharing and collaborating on content beyond internal team use.